Thursday, March 5, 2020
How to Write a Cover Letter
How to Write a Cover Letter Job Application Stumbling Blocks: The Cover Letter ChaptersWhatâs In a Letter?Cover Letter ParticularsThe Doâs and Donâts of Cover LettersMany people new to the job market think cover letters are overkill. After all, youâve filled out the application that asks for all of your professional information and youâve attached a resume that covers just about everything else.Whatâs the point of this letter, then? Especially when all of the experts caution against being both too friendly and too formal in tone?The history of the resume cover letter is substantially shorter than that of the document it covers.Some unpopular theories about how the cover letter came about include that it was indeed meant to cover sensitive information â" keep it hidden from prying eyes and, because it was usually handwritten, it served as a means of judging a manâs character by the way he wrote.Presumably, the competitive job applicant would have a typed resume, possibly âdone upâ by a resume service or a typing service.Cover letters came into vogue in the early 20th century and have lingered to torture prospective employees ever since.And you, with so little to put on your resume to begin with, must be going mad trying to figure out what to put in your cover letter that isnât already included in the other, more important document you just agonised over.Heave a sigh of relief, for your Superprof will now shed light on how you too can write an attention-grabbing cover letter.The tea is now cooling in its mug. The hiring manager kicks back in the chair, picks up the intriguing resume and reads all two pages.Finally, s/he flips the cover letter back over and reads it from beginning to end.If the âright stuffâ is missing from this cover letter, that candidate may or may not be treated to a phone interview; it depends on what other goodies can be found in that pile of resumes. Hiring managers look over tons of resumes and cover letters before selecting interview candidates Image by Sue Styles from PixabayWhatâs the right stuff?What you write in your cover letter are facts and details (not minute ones!) that youâve not had room to record anywhere else in your application or CV.A crucial factor in determining if a job applicant merits an interview is whether s/he has investigated the company s/he is applying to.Most online job application services provide a field for you to check a box in response to the question: âWhere did you hear about this job/service/opening?â, and they offer several options: âOnline, Social Media, Newspaper, Friend...â and so on.Now we put the question to you: is that lone checked box truly representative of all the time and effort you went into, researching that company? Donât you think your dedication to finding out about the company youâre applying to deserves more recognition?A paragraph such as this would do nicel y for your cover letterâs opening paragraph:âWhen I saw your advert in the online âJobs for Studentsâ page, I discovered that XYZ company operates within the strictest environmental guidelines. As a graduate student working on Earth and Environmental Science degree, you can imagine that I would be overjoyed to learn how you are putting technical knowledge into practice.âWhat does such an opening paragraph do for you?First, youâve disclosed where you learned about the position youâre applying for; that is an important inclusion into your cover letter; it lets companies know which of their advertising gambits are most successful.Next, youâve revealed that youâre not just blindly applying to a company so you can have a job; youâve already bought into the company by researching it.Finally, youâve provided a vital link between yourself and the company youâve applied to; as you prepare for the phone interview you will surely have, you can check the question âWhy do you want to work with us?â off your list.That is a question you will likely be asked at a job interview. You should give time and consideration to writing a good cover letter; making notes is a good first step Image by StartupStockPhotos from PixabayCover Letter ParticularsAlthough this letter allows you to be a bit more personable during the admittedly impersonal job application process, you must never lose sight of the fact that it is fundamentally a business letter.Business letters follow a certain format, all aligned with the left margin:The senderâs name and contact details in the top left corner (that would be you, in this case)The dateThe companyâs and HRâs contact information - address, phone number with extension, etc.A subject lineA greetingThe body of the letter.A closing lineA salutationYour signatureEverything in a cover letter format is standard on a business letter. However, the body of a cover letter should look a little different; for one, your letter should have no more than three paragraphs.Now, for a time-saving tip: seeing as you will most likely apply for mor e than one job in your life, you might create a cover letter template using this format so that you can adapt it (and your CV) for different jobs.The first paragraph of your cover letter should be devoted to how you came across the job posting and connecting yourself to the job youâre applying for but beware: simply writing âI saw your ad in Student Times and I wanted to apply for itâ will earn your CV a quick trip to the bottom of the pile.Give something for your future employer to warm up to the idea that you are the best fit for the job.Your second paragraph should go on to describe the reasons you are such a good candidate, and they may be presented in bullet points. You may even use a bold font to highlight a particularly fitting experience or aspect of your character.Just be careful to âboldâ the occasional word or phrase, not entire lines.Your closing paragraph should sum up what you said in the previous two but, please: do not write âLike I said above...â. Make use of a thesaurus or ask for help in rephrasing previously-expressed ideas so that they donât appear repetitive. This is also where you request your interview (more on that later).Writing a cover letter gives you a bit of leeway to showcase your accomplishments and describe in more detail your interest in the position and how you perfectly you fit the job requirements. This could be the result if you do not research the position you are applying for! Image by Robin Higgins from PixabayThe Doâs and Donâts of Cover LettersSome career advice websites say âAyeâ and others say âNayâ; quite possibly, the answer lies somewhere in between.The question is: does anybody actually read all of those cover letters?More often than not, the process works as described above: your prospective employer will first scan your curriculum vitae for qualifications and relevant skills. If you have listed what s/he is looking for, s/he will then skim your cover letter for supporting information.Possibly the only time your cover letter will fall under intense scrutiny is if a body makes hiring decisions instead of just one person.To stand out from all the other applicants, you must ensure your resume and cover letter are peerless. To that end, you may want to know how to write an exceptional resume.Itâs rather odd that the tips for effective cover letter writing mirror what your elders have always told you to do before stepping out of the house:Always make sure you proofread your work; in fact, you should have more than one set of eyes look it over â" not just the body of the letter but the entire thing.There would be little that could be worse than writing your contact information incorrectly, making it impossible for your potential employer to contact you!Sign your letter; donât simply rely on a computer font. Also, minimise any signature flourishes â" large swoops or circled âIâ dots.Make sure that you address the letter to the correct person. Even âTo whom it might concernâ would be better than addressing, say, the digital marketing manager by mistake. Although, if at all possible, try to avoid that âconcernâ phrase.Watch your tone! Being confident is good; being cocky, not so much. Likewise with formality. You donât want to strike a haughty note but you donât want to sound as if youâd like to interview over a pin t, either.Donât forget to ask for an interview!Crafty job seekers include âdelighted to meet with you to discussâ¦â or similar; youâre not being forward in requesting your interview, merely assertive.Finally: whatever you do, donât forget to send your CV along with your cover letter! You wouldnât believe how often that happens⦠but not to you because youâll remember to upload everything, right?Now learn how to write the âthank youâ letter that will win you a second interviewâ¦
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